Non-University Event Request Form

JavaScript isn't enabled in your browser, so this file can't be opened. Enable and reload.

Please take a few moments to complete the VCU University Student Commons and Activities Event Services Request Form for single or multi-day campus events. Please do not fill out this form if you are requesting an overnight summer conference. Summer Conferences can be reached here https://summerconferences.vcu.edu/

Completion of this form does not constitute a commitment to holding your event at VCU. All events must complete and sign the events contract to finalize all reservations. Request between August and April will be limited due to Campus and Student organization events.

All events and reservations on campus must abide by the Reservation and Use of Space at VCU Policy found here:

https://vcu.public.doctract.com/doctract/documentportal/08DA32A740D31FB4D9FC17CC1351AF65

The Commons Guidelines and Procedures:
https://docs.google.com/document/d/1KLaSFU5nGdqqUY-Yp4DJ7Ov9fSMluFpe1NEqwoZKax0/edit

Thank you in advance for your interest in Virginia Commonwealth University. We look forward to hosting your upcoming event!

Email *

Name (First and Last) *

Email address *

Name of Event *

Event Date *

YYYY

Room Requested (if known)

Room Setup: *

Banquet- round or square tables, seats 8-12 per table

Classroom- tables and chairs facing the front of the room

Conference- tables and chairs set up in a square

Lecture- rows of chairs facing forward

U-shaped- tables in a 'U' shape with chairs around the outside of tables

Clear room- no tables or chairs

Other:

Equipment Request

Equipment is only available for space reserved in the University Student Commons. A/V tech required, additional fees may apply.

None

Podium

Head table

Registration table

Data Projector-for PowerPoint, etc. Charges may apply.

Dry erase board

Easel

Tent

Chairs

Other:

Will there be outdoor amplified sound? *

Security

Is there a need for police presence? *

Yes

Will you be serving alcohol? *

If yes, security and a copy of the ABC license will be required.

Yes

Number of officers required:

Security officers are required for events where alcohol is present or traffic control is necessary. The cost is $69.60 per hour/per officer

Please list guest speakers, government officials, or any other dignitaries attending this event. *

*Indicate if dignitary will be traveling with their own security.

Please describe topics covered and speakers organizational affiliation. *

Is this event part of a speaker series? *

Yes

Will any minors (age 17 and under) be in attendance? *

Yes

Will you need to install any structure, such as a tent, scaffold, bounce house, or carnival-style ride? *

Will the presence of any object or substance requiring review by the Office of Environmental Health and Safety, including any animal, open flame, firework, pyrotechnic, or other flammable or hazardous item? *

Will you be needing parking coordinated for you event? *

Yes

Clear form

Never submit passwords through Google Forms.

This form was created inside of Virginia Commonwealth University. Report Abuse

Forms